IEEE International Conference on Data, Energy and Communication Networks (DECoN)

DECoN-2025 Committees

Paper Submission

• Papers must be original and not simultaneously submitted to another journal or conference.
• Submissions should follow the IEEE conference template. Vist the link: https://www.ieee.org/conferences/publishing/templates.html
  Download IEEE Format
• Papers should not exceed 6 pages including figures, tables, and references.
• All submissions will be peer-reviewed and evaluated based on originality, technical quality, and relevance to the conference themes.
• The working language of the conference is English, which will be used for all printed material, presentations and discussion.
• Paper submission should be through CMT submission
  Submit Paper
• Author must create a CMT account to submit their paper using the link: https://cmt3.research.microsoft.com/docs/help/general/account-creation.html
• Author must use the given link to understand the paper submission process on CMT: https://cmt3.research.microsoft.com/docs/help/author/author-submission-form.html
• Total file size of the paper must not exceed 5 MB.

Registrations – Microsoft CMT

IEEE policies:

The E-Copyright form must be submitted by the author or presenter at the time of registration. IEEE reserves the right to exclude a paper from distribution after the conference (e.g., by not including it in IEEE Xplore) if the paper is not presented at the conference. Papers are reviewed on the basis that they do not contain plagiarized material and have not been submitted to any other conference at the same time (double submission). These matters are taken very seriously and IEEE will take action against any author who has engaged in either practice.

Note: The Microsoft CMT service was used for managing the peer-reviewing process for this conference. This service was provided for free by Microsoft and they bore all expenses, including costs for Azure cloud services as well as for software development and support.

Camera Ready Guidelines

A. For successful submission of camera-ready paper, carefully follow the instructions mentioned below:

• You have already received the comments by the reviewers through notification email. Please incorporate the reviewers’ suggestions when preparing your camera-ready paper for the proceedings. The page limit is six pages and is strict. The final paper is to be submitted latest by 8th November 2025. This is a firm deadline for the submission of paper.
• At least one author must register with Full Author Registration and present the selected paper at IC-DECoN 2025, in order for the paper to be considered for inclusion on IEEE Xplore. Each registration is meant for ONE (01) participant to attend the conference only. Co-author(s) who are also participating in the conference will need to register separately under the appropriate registration category. Please keep the proof of payment with you as it will be asked to be submitted.
• Please make sure that the similarity index of your manuscript is below 15%, using standard plagiarism-checking software (e.g., Turnitin, etc.), before submitting the camera-ready paper from your end to confirm the submission of the paper to IEEE Xplore. If the similarity index is more than 15%, then your paper will not be included in the conference proceedings
• The authors are urged to ensure that the camera-ready submission strictly follows the IEEE Template given at https://www.ieee.org/conferences/publishing/templates.html The camera-ready papers that do not meet these requirements will not be submitted for further consideration to IEEE Xplore.
• Before submitting the camera-ready paper and e-copyright transfer form on Microsoft CMT create PDF through PDF eXpress of your manuscript.
• The final manuscript should have the copyright clearance code notice at the bottom of the first page. Kindly refer to the LaTex/Word template provided here: https://www.ieee.org/conferences/publishing/templates.html and replace the dummy code at the first-page bottom with this code (as shown in sample image 1) whichever is applicable:
  

  For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright

  For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 979-8-3315-9442-8/25/$31.00 ©2025 Crown

  For papers in which all authors are employed by the European Union, the copyright notice is: 979-8-3315-9442-8/25/$31.00 ©2025 European Union

  For all other papers the copyright notice is: 979-8-3315-9442-8/25/$31.00 ©2025 IEEE

B. Before Creating a PDF

• Add the copyright clearance code notice to the bottom of the first page of your paper as shown in sample image 1.
• Proof read your source document thoroughly to confirm that it will require no revision.

Sample Image 1

C. Instructions for Authors to Create Final PDF for IC-DECoN-2025 Submission

Prior to the Final Submission, the pdf file should be created through PDF eXpress (https://ieee-pdf-express.org/). If you generated a pdf from Latex, then again, you have to check it through PDF eXpress. The instructions for IEEE PDF eXpress are:

Creating your PDF eXpress Account (New user on PDF eXpress)

Log in to the IEEE PDF eXpress site https://ieee-pdf-express.org/

1. First create the account on IEEE PDF eXpress site (if no account created before). Select create an account in link https://ieee-pdf-express.org/ or directly click on https://ieee-pdf-express.org/account/signup

Sample Image 2

a. Enter the following:
- 67170X for the Conference ID
- your email address - a password

b. Continue to enter information as prompted.

c. An Online confirmation will be displayed, and an email confirmation will be sent on your email for verifying your account setup.
- After Verification, log into your IEEE PDF eXpress account by entering the Conference ID, email address, and password.

d. Authors already having eXpress Accountneed to add DECoN-2025 through following steps:
- Login by entering Conference ID (67170X ), email address and password. (Sample Image: 3)
- Click Associate your account with the conference (if you have IEEE Pdf Express Account).

Sample Image 3

2. Fill up the information needed for the user profile and submit once completed after login.

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3. Go to the Dashboard and Click create new title for your paper.

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4. Enter the paper title and continue.

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5. Upload File word/pdf format (if you generated by Latex) created earlier having copyright clearance code. Click Continue once the file is chosen.

Sample Image 7

6. Click Continue again.

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7. Conversion will be in progress (Word file will take a while to complete)

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8. If successful, you will get this message. Click Ok.

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9. Click Download PDF ICON to download the pdf express verified file.

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D. Author Console

You should submit your camera-ready paper and e-copyright transfer form on Microsoft CMT (See Sample Image 12 given below) for IC-DECoN-2025. First, click on the create camera ready submission and upload the final pdf created above.

Sample Image 12

After that, on author console, click on Submit IEEE Copyright Form. The IEEE Copyright Form Submission page opens in CMT (Sample Image 13). You must read the instructions before proceeding.

Sample Image 13

Click here to redirect to the IEEE Copyright website. You will be directed to the IEEE Copyright Web Site to submit IEEE Copyright Form (Sample Image 14)

Sample Image 14

Upon completion, download the completed IEEE Copyright Form in PDF. When you are finished, you will be redirected back to Author Console on CMT(Sample Image 15).

Once you have the IEEE Copyright file, you may either drag and drop the file into the dotted region or click ‘Upload from Computer’ to upload the file that way. Then click ‘Save’as shown in below image 15.

Sample Image 15

Complete!

You may create a new title if you have more than one paper accepted for this conference or you can repeat the process if any change in the final paper.

Oral Presentation Guidelines

• The total time allotted to each speaker is 12 minutes. You should plan to speak for 10 minutes and leave 2 minutes for questions. Also, it is compulsory to follow the template of the DECoN-2025.
  Presentation Template
• There is NO EXCUSE for using more than your allotted time. Rehearse your presentation several times; projecting slides and doing anything else you would otherwise expect to do at the meeting. It is a discourtesy to your audience, the Session Chair and the other speakers to exceed your allotted time. The Session Chairs are instructed to adhere to the printed schedule for the session. With parallel sessions this is critical to the overall success of the conference.
• Presenters are required to present their paper as a live, offline or online (Google Meet) presentation mode, followed by Q&A during their scheduled timeslot. Live presentation of Oral papers is a requirement for publication in IEEE Xplore. For online presenters, Google Meet team links of each Track and their time slot will be provided soon.
• Presentations should be clearly structured and should contain the essential elements of the accepted formal paper. Please include such content as the problem, the background, the innovative approach, the new results, and any comparative evaluation that the author wishes to present.
• The presenter should prepare a reasonable number of PowerPoint slides, so as not to exceed the time limit. Typically, 1 slide is presented in 1 minute. Slides should not be overcrowded by text and graphics. Too much text should be avoided.

Registration

Note: The above fees is inclusive of the GST.

Registration Link

Registration Guidelines

• Please note that the fees shown in the above table are inclusive of all taxes and levies. Any gateway charges along with applicable taxes or levies, if any, will have to be borne by the registrant.
• IEEE member fees discount is only applicable if an active IEEE membership number is provided in the registration form. IEEE members are requested to upload IEEE membership details during the online registration process, if registering under IEEE category.
• Students are defined as full-time students, enrolled for degrees or diplomats with a university or another similar institution. The proof of enrollment (Valid Student ID showing name and current status) should be scanned and uploaded on the registration system).
• All registrations include admission to all technical sessions.
• At least one of the authors must complete an author registration by the final camera-ready paper submission deadline for their paper to be included in the final program of the conference.
• One author registration covers only one paper.
• Payment can be made by any UPI like Phonepe, Paytm or Google Pay.
• For any registration category, no refunds will be made in any case.

Important Dates

About OIST:

Our educational pursuit began in 1995, when Oriental Institute of Science & Technology came into being. We toiled hard amidst adversities to reach our goal of developing an Internationally acclaimed group of Instituitions. Today with world class infrastructure, highly experienced and motivated faculty, superb industry focus, competitive passion, cutting edge and a galaxy of top rankers to our credit, we have a distinctive edge in the area of Technical education. OIST the oldest among the Institutes, has reached its objective,long back, with the NBA accreditation for its programs.

How to reach OIST, Bhopal

This OIST is in city Bhopal, Madhya Pradesh. Bhopal being a major railway junction in the Central region it connects almost all important destinations in north, south, west and east. OIST is located on State highway linking BHEL township & Raisen. It is well connected by local transport, the Institute is 11 kms from Bhopal main station & 7 kms from Ranikamlapati Station and is 20 km away from Rajabhoj Airport.

Address:
Oriental Institute of Science and Technology(OIST),
Oriental Campus, Opp Patel Nagar, Raisen Road, Bhopal (M.P.) 462022, INDIA.